Service Detail
Fleet Maintenance
Programs
Structured systems to track, schedule, and document maintenance across your fleet — built around your equipment, your workflow, and your team.
Maintenance That Runs on a System, Not Memory
Most fleet maintenance problems aren't caused by bad mechanics — they're caused by missing information. Services get missed because nobody tracked them. Warranties expire because nobody flagged them. Inspections fail because paperwork wasn't organized.
CCL Fleet Solutions builds the systems that fill those gaps — practical, easy to use, and designed to work with your existing team and tools.
Reduce unplanned breakdowns through consistent PM compliance
Stay DOT-ready with organized inspection and driver files
Capture warranty coverage before it expires
Track total cost of ownership per unit
Standardize documentation across your entire fleet
Scale systems as your fleet grows
Program Components
What's Included
Preventive Maintenance Scheduling
- Custom PM intervals based on OEM specs and usage patterns
- Mileage- and hour-based service schedules for all equipment types
- Automated tracking to flag overdue and upcoming services
- Multi-unit fleet calendar systems for shop workload planning
DOT Compliance Tracking
- Annual inspection log management and renewal tracking
- Driver qualification file organization and expiration alerts
- DVIR (Driver Vehicle Inspection Report) documentation support
- Pre-trip and post-trip inspection form development
Warranty Administration
- Component warranty database for your entire fleet
- Claim tracking and repair documentation for covered work
- Expiration alerts so no coverage goes uncaptured
- Vendor and dealer contact records organized by unit
Equipment & Fleet Tracking
- Full asset inventory across vehicles, trailers, and equipment
- Repair history logs tied to each unit
- Cost-per-mile and cost-per-hour reporting tools
- Utilization and assignment tracking
Industry Applications
Tailored to Your Industry
Trucking Fleets
- DOT compliance file management
- Driver inspection documentation
- Brake, tire, and lube schedules
Excavation & Construction
- Heavy equipment hour-based PM
- Hydraulic and undercarriage service tracking
- Multi-site equipment assignment tracking
Municipalities
- Structured fleet reporting for department heads
- Budget tracking by unit and department
- Public works vehicle lifecycle management
Landscaping Companies
- Seasonal equipment preparation checklists
- Small engine and attachment service tracking
- Route vehicle assignment and mileage logs
Let's Build Your Fleet Maintenance System
Whether you're starting from scratch or improving existing processes, we'll design a system that fits your operation.