Fleet & Administrative
Services
From hands-on maintenance scheduling to custom spreadsheet development, we provide practical solutions for fleet operators who need organized, reliable systems.
Preventive Maintenance Scheduling
Custom PM schedules based on manufacturer specs, mileage, hours, and operational patterns. Never miss an oil change, tire rotation, or inspection again. Includes tracking systems to monitor completion and overdue items across your entire fleet.
Fleet Tracking Systems
Structured tracking solutions for vehicle assignments, mileage logs, repair histories, and operational costs. Whether you need a spreadsheet-based system or a more formal solution, we design it around how your team actually works.
DOT Compliance Support
Annual inspection tracking, driver qualification file organization, and DVIR documentation support. We help you build the administrative infrastructure to stay inspection-ready and avoid costly violations.
Warranty Administration
Organize and track component warranties across your fleet to ensure you're capturing every covered repair. Includes warranty log creation, claim documentation processes, and alert systems for expiring coverage.
Equipment Tracking
Beyond vehicles — trailers, attachments, power equipment, and specialty tools. We build tracking systems that give you clear visibility into what you own, where it is, when it was last serviced, and what it's costing you.
Inventory Management
Shop parts inventory organization, reorder point systems, vendor tracking, and cost monitoring. Reduce emergency purchases, cut downtime, and keep your shop stocked without overspending.
Custom Excel & Google Sheets Development
Spreadsheet systems built from scratch or rebuilt from outdated tools. PM trackers, cost-per-mile calculators, driver logs, inspection checklists, budget dashboards — designed for your specific operation and easy enough for anyone on your team to use.
Shop Process Development
Work order workflows, repair documentation standards, technician productivity tracking, and shop organization systems. We help shops run like shops — efficient, accountable, and consistent.
Bilingual Safety & HR Documents
Safety policies, onboarding checklists, toolbox talk forms, incident report templates, and HR documentation in both English and Spanish. Critical for diverse workforces and required by many compliance programs.
Not Sure What You Need?
Many clients come to us knowing something isn't working but not knowing exactly what to fix. That's fine — a consultation helps us identify the gaps and prioritize the right solutions.
Schedule a Consultation